Recovering MS Excel Spreadsheet Post File Error

by sampatrik on February 20, 2012 · 2 comments

excel repair

What are you options when you're in need of repair? (Photo: kevin dooley)

The regular users of MS Excel can only understand the importance of the data they store in their workbooks and spreadsheets. They know that one bad day can ruin their entire hard work and valuable time which they spent in storing the data in Excel. To prevent their precious data from getting lost, people create the backups regularly. However, despite of taking various precautions to prevent the Excel spreadsheets from being unusable, there are situations in which we lose the accessibility of our MS Excel file.  This can even happen when the  backup also becomes corrupt. But, you need not to worry even at that devastating situation as there are third-party Excel repair tools available which provide complete retrieval of your precious Excel spreadsheet.

Let us understand the above situation with a practical example. Suppose, you have a large Excel spreadsheet which contains around 1000 contact details of your clients. One morning when you boot up your computer and try to open your Excel sheet to view the contact of one of the clients, you’re stopped by the below mentioned error:

File error: data may have been lost”

Since, this error itself states about the possibility of data loss, it may scare any user who has precious data in his/her spreadsheet. But, before rectifying this issue, we must understand what exactly causing the irruption of this error message.


Some very obvious causes of getting this unexpected error message are:

  • You are trying to open the spreadsheet in the newer version of Excel whereas it is created in older version.

  • If the spreadsheet is corrupt or damaged.


Try the following measures to workaround this issue:

  • Open the spreadsheet in the same version in which it was created. If it opens then the issue is resolved.

  • But, if your problem is not due to this issue or if your spreadsheet is not opening then it is corrupt. To repair corrupt spreadsheet, you need to opt for third-party Excel repair software.

If you search on the internet for software which can repair your Excel sheet, you will get bunch of tools. These tools repair Excel sheets despite of the reason of corruption and recover all the data intact. One of the reliable software for Excel recovery is a product that my company makes called Stellar Phoenix Excel Recovery software. This software repairs corrupt Excel spreadsheets and recovers their objects such as charts, tables, numbers, cell comments, etc. By preserving the formatting of the spreadsheet, the software supports Excel repair in MS Excel 2010, 2007, 2003, and 2000.

Tagged as: , ,


Muhammad Jahid Hasan March 5, 2012 at 12:24 am

It’s really latest topics. Thanks for sharing this helpful article.

Kathaleen April 29, 2012 at 4:20 pm

Usually I don’t read post on blogs, however I wish to say that this write-up very compelled me to check out and do so! Your writing taste has been amazed me. Thank you, quite nice post.

Previous post:

Next post: