Method Over Madness: Perfecting an Outsourcing Process

by virtualsource on September 29, 2011 · 18 comments

Method Over Madness: Perfecting an Outsourcing Process
In today’s economy, stretching your dollar is critical when starting an online business.  The freewheeling credit opportunities of last decade are a thing of the past, and venture capital can be scarce.  Cultivating an internal team of dedicated employees can be cost-prohibitive.  As a result, it is vital that you find ways to build your business with very little capital.  As you know, time is money, and if you can’t secure the latter, you should focus on the former.  Entrepreneurs should seek out any way possible to free up time, and eliminate time-wasting tasks, and efficiently optimize their calendars.  To be successful with your start-up, you should identify which tasks take up a disproportionate amount of your time, are repeatable, and can be delegated to a specialist.

Focus Your Efforts

Frequently, internet entrepreneurs make the mistake of trying to do too much, too soon.  The plague of unyielding minutia can overwhelm entrepreneurs, forcing them to believe that success is harder to come by than is really the case.  When you start your business, you need to be a web designer, content writer, editor, SEO/SEM specialist, accountant, and appointment setter - you name it, you’ll have to do it.  But before you begin to juggle too many tasks, ask yourself, “What do I absolutely have to do to survive”?  It’s easy to spread yourself thin and become a jack-of-all-trades, and master of none for an extended period of time.  Set priorities, perfect execution, and outsource the work to a third party.  Move on to priority number two, and do the same.

Perfect the Process

By mastering the important steps right away, you can get some of the hardest work off of your shoulders as soon as possible.  For example, if you identify link building as essential to your business, create a process, carry it out, and refine it over several iterations.  You will be able to transfer the knowledge gained to your outsourced employee, and reap the benefits while you perfect other components of your business.  If you focus on content creation, doing it yourself will make you aware of good web resources available, and have a bunch of good ideas for topics and platforms.

You essentially want to identify easy ways to carry out the assignment in a straight forward and methodical process, so your outsourced employee can get it done for you without any confusion or self-reliance.


Sometimes, the best way to learn something is to teach it to someone else.  Write down the guidelines you expect your employee to abide by in clear and straightforward terms.  You might even surprise yourself by what you’ve learned.

Request a daily run-through of your virtual employee’s efforts to be certain he is on the appropriate path. You should regularly keep track of the tasks to be sure their work complies with your standards.  As soon as both you and your employee are comfortable with the process, you can take a step back, and move on to the next priority.

By following this roadmap, you will create a process.  When unforeseen challenges or opportunities arise, and they surely will, you will have an approach to methodically tackle them without getting sidetracked and bogged down by distractions.

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Sam September 30, 2011 at 6:48 am

Outsourcing is really important decision for any firm or company. You decide to outsource your part of work as you can’t do it with perfection so you need to find out a service provider who actually can perform it with perfection. You need to make sure that all your data stay confidential and can’t be shared with third party, I mean privacy is really important aspect of any business unit and they don’t want to breach it at all.
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Swayam Das September 30, 2011 at 12:13 pm

Sites like Fiverr, Freelancer really help in outsourcing :-)
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Jasmine October 2, 2011 at 4:00 am

Bingo, I use services from them too. Freelancer is especially useful as you can get quotes from different freelancer easily.
Jasmine@Top Web Hosts´s last blog post ..FatCow Excellent Web Hosting Support

Kavya Hari September 30, 2011 at 12:25 pm

Internet entrepreneurs make the mistake the of trying to do too much on here. It will be new chapter with informative part on here :)
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Adam Shore September 30, 2011 at 3:04 pm

There are a lot of ways to do it. The most important thing is to know what you are getting into.

Microsoft Templates September 30, 2011 at 8:51 pm

I completely agree on the point of teaching your staff to abide by all the rules and regulations which you accept from the employees. Well no doubt that in today’s competitve word its extremely important that you focus on perfecting the process of outsourcing as more and more people are coming into this business in near and far future.
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Brian Johnson September 30, 2011 at 10:22 pm

Great summary of starting a business and outsourcing… Though unfortunately this is merely the fundamentals behind making decisions, not a method to actually do it. For example, its easy to say, “figure what is absolutely essential to your business,” but actually doing that is going to take a lot of work. Still great advice though, thank you!

Phanindra October 1, 2011 at 5:27 am

Outsourcing is definitely worth a try when things can be done by others. Though we spend little, the fact that the time gained which can used for other projects/activities is the actual profit.
Good one Adam :)

Robin October 1, 2011 at 6:36 am

In todays economic scenario, outsourcing seems to be the right option for growing your business, whether your business is small or large. I usually outsource some of my tasks to fiverr so that i can usually get cost effective results.

Jasmine October 2, 2011 at 3:58 am

Great outsourcing tips. I am sure I will need to oursource some of my task soon, perhaps on the blog design and support.
Jasmine@Top Web Hosts´s last blog post ..FatCow Excellent Web Hosting Support

Mat October 3, 2011 at 4:41 am

Great information on outsourcing and really valuable information. Thanks for sharing.
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sasha gibbs October 3, 2011 at 5:55 am

I am not from the same business about outsourcing but I read more about it. Outsourcing has really become a famous field in online marketing trend. people and companies are more attracted towards it. If you want perfection in your outsourcing plan than I think it is the best way that has been discussed in this post. As guidelines play an important role for all to understand a specific topic or term. The information is really good and useful for new entrants of this business. Just try to be relevant with the things that you are going to do in your business to make it more beneficial for all.

Online Marketing October 4, 2011 at 7:53 am

No one can do everything on his own and no one is the best in everything so outsourcing it’s probably the best solution for an online businessman, not only because it is cost effective but most importantly because the outcome will be better than trying to do everything by yourself…

Kostas | Opportunities Planet
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Ricardus October 12, 2011 at 2:15 am

In fact the outsourcing business is very popular. Most companies now outsource their audits to some software developer that produce the accounting system to create their audit reports.
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Swayam October 15, 2011 at 5:06 pm

I guess freelancing sites provide the perfect opportunity for outsourcing!
Swayam@TechUpdates´s last blog post ..SlimDrivers for Microsoft Windows

summer December 30, 2011 at 1:14 am

Really a wonderful post to read it.

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